Notes
4/14/03
Present: Joan Roca, Yueh-Ting Lee, Kellian Clink, Sean McGoldrick, Carol Stallkamp, Julie Kerr-Berry, John Thoemke, Rene Hersrud, Mark Johnson, Rose Marie Ley
1/ Recap of the 2003-2004 year for Planning Sub Meet and Confer:
1. We helped
facilitate process for input to Master Plan
2. We created subgroups whose missions
were
taken on by Presidential Priority groups
3. We met with the Budget Sub-Meet and
Confer
and helped develop/refine Budget
4. Allocation Criteria
5. We joined in the Presidential Priority
groups
6. We are in the process of reviewing and
revising
the work of the Presidential Priority
7. Groups.
8. We reviewed the P5: Project
Prioritization
Process Pilot Proposal
2/Some things to think about next year:
1. Liaise with
International Programs Academic Committee to see if there are ways we
can be of assistance.
2. Monitor room allocation?
3. Review items proposed from P5 system
4. Review how P5 is working.in October?
5. Review/Revise/Synchronize the work of
the Presidential Priority Groups
3/ Discussion of P5.
There are concerns about the dollar amount, but since this is a Pilot, let's see how it pans out. It might be good to have the work start as soon as it is approved and not wait to summer if it is possible without too much disruption. Previously requested projects will not take precedence. There was a discussion of a need for a provision that would allow the authors of grant proposals to external agencies to submit physical plant projects for consideration prior to the actual funding of the grant.
(Rationale: While this would "add another step" for the proposer, this would at least allow for a more timely completion of the facilities work in the event that the grant is funded. If the funding for the project is not secured, the work request could simply be withdrawn from the queue. While I am hesitant to add another step to the process of preparing grant proposals, the possibility of getting the work done on a more timely basis is a definite benefit.)
People will be told NO if it is not being funded as well as notified about how it did not demonstrate the appropriate criteria. The pilot project, once it's tested and approved and revised should be added to a permanent procedure in the Facilities Management Procedures book. P5 should be widely advertised so that people understand the new procedure.
4/Next Meeting: to be held in Library 3105. We will have the Master Plan, a report from LTR, a memo to be approved from Joan and Kellian endorsing the P5. Kellian will have a short description of all of the work being undertaken by the various Presidential Priority groups so that we are all on the same page. That will conclude this year's business of the Planning Sub Meet and Confer.