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8/28/03
General
Education Committee
Meeting
August
28, 2003
Approved
Minutes
Present:
Ron Nickerson, Chair,
Johnson Afolayan, Gretta
Handke, Dick Liebendorfer, Jim Rife, Dan Levin, Kellian Clink,
amanuensis.
1. We approved the meeting minutes of Aug.
19, 2003.
2. We
received hard copy of our
committee charge from the IFO Constitution and Bylaws and the chair's
responsibilities that the General Education Committee drafted last
semester for
this newly formed independent Sub Meet and Confer.
3. We
will keep this scheduled time
(Thursdays at 1 in the History Dept's meeting room) and invite the
Deans, once
chosen, to join us at this time in this place when we meet as a Sub
Meet and
Confer. We all agreed that Warren
Sandmann is always welcome to join us.
4. We
discussed the attached program
policies and procedures from MnSCU, which we received when we met
jointly with
UCAP and heard from Dr. Ruebenstein from MnSCU about when what needs to
go to
MnSCU.
5. We
studied the modified flow chart
of the undergraduate curriculum review process that was developed by
Academic
Affairs and the UCAP and General Education Chairs to diagram the flow
of course
proposals through the two committees. We will recommend some changes to
the
draft flow chart. We also discussed our original thinking that, in the
name of
efficiency, courses should simultaneously go through UCAP and GEN ED. However, we ultimately agreed with the
modified flow chart that indicates UCAP should review new courses and
major
revisions to existing courses prior to the General Education review. We
also
suggested that the Course Proposal form be revised to add a statement
reading
"If proposed as a Gen Ed offering and not approved for Gen Ed, is it
still
the wish of the department to offer the course?" This will help
eliminate
confusion in cases where UCAP determines that a particular course
proposed as a
Gen Ed course is a legitimate course and General Education determines
that it
may be a legitimate course but not appropriate for the General
Education curriculum. We agreed that
proposals for existing
courses dealing solely with General Education issues will go directly
to the
General Education Committee and will not require UCAP review.
6. We
also studied the form for course
approval and can offer suggestions direct to Warren Sandmann or to him
through
Ron Nickerson. Some discussion ensued.
7.
We thought we would invite the
people doing the Valley Writing Workshop on Writing Intensive Ic to
meet with
Gen Ed or GECCIG 1c to see what they gleaned from the assessment
process on the
category's offering.
8. Next
meeting, we will discuss a
mechanism for communicating the findings of the GECCIGS back to a) the
people
who offered up samples and b) people currently teaching the courses in
those
categories.
Respectfully
submitted,
Kellian
Clink
Attachment 1:
Draft:
INFORMATION ON ACADEMIC PROGRAM POLICIES AND PROCEDURES
2. Subject area or content
generally
identifiable by CIP Code
3. Name of Award
4. Location
B. Other required attributes
a.
Name of Program
b.
Credit Length (total credits, not just major)
II. Actions
requiring approval by or notification of the Office of the Chancellor
A.
Creation of a Program
B.
Closure (discontinuation) of a program
C.
Suspension of a Program
D.
Reinstatement of a suspended
program
E.
Modification of a program
1.
Change in the program's name
2.
Change in the Program's CIP Code
3.
Change in the program's name of award
4.
Change in the program's credit length
5.
Addition of an emphasis or option within a program
6.
Deletion of (discontinue) an emphasis or option within a program
7.
Change in the name of an emphasis or option within a program
8.
Change in the CIP Code of an emphasis or option within a program
III.
Pertinent
Board Policies on Academic Programs
A.
Policies on academic program approvals
1.
Academic Program Approval 3.14 (and Procedure 3.14.1)
2. Suspension and Reinstatement and
Closure 3.12
3. Academic Program Replication or
Relocation 3.20
4.
Academic Program Redesign 3.19
B.
Other policies on related to academic program approvals
1.
Academic Program Inventory 3.2
2.
Degrees, Diplomas and Certificates 3.17
3.
Degree Granting Authority 3.25
IV. Forms (require
information and documentation noted on
forms)
A.
New Program Application
B.
Closure Program Application
C.
Suspend/Reinstate Program Application
D.
Program Redesign Application
E.
Relocation/Replication Application
F.
Notice of Intent
V. Forms/procedures
required for approvals and notifications
A.
Creation
1.
New program (when institution has no related program with similar
content)
a.
New Program Application
b.
Notice of Intent
2.
Redesign/clone (when institution has a related
program with similar content)
a.
Redesign application
b.
Notice of Intent (except in certain circumstances)
3.
Replication
a.
Within commuting distance of a similar program of another institution
1).
Relocation/Replication Application Form
2).
Notice of Intent
b.
beyond commuting distance of a similar program of another
institution—
Written
notice using Relocation/Replication Application
Form.
4.
Relocation
a.
Relocation/Replication Application
b.
Notice of Intent (By definition relocation involves creation at one
location
and closure at another.)
B.
Closing (Discontinuing) a program
1.
Closure
a.
Closure Application
b.
Notice of Intent
2.
Redesign/close (when a related program with similar content would
remain)
a.
Redesign Application
b.
Notice of Intent
C.
Relocation
1.
Relocation/Replication Application
2.
Notice of intent (By definition relocation involves creation at one
location
and
closure
at another)
D.
Suspend a program
1..
Suspension/Reinstatement Application (notification; approval
unnecessary)
2.
Notice of intent
E.
Reinstate a suspended program
1.
Suspension/Reinstatement Application (notification; approval
unnecessary)
2.
Notice of Intent
F.
Change a program
1.
Change the program's name—Redesign Application
2.
Change the program's CIP Code—Redesign Application
3.
Change the program's name of award—Redesign Application
4.
Change the program's credit length
a.
Beyond policy guidelines—Redesign Application
b.
Within policy guidelines—written notification
5.
Add an emphasis or option within a program—Redesign Application
6. Delete (discontinue) an emphasis
or
option—Redesign Application
7.
Change
the CIP Code of an emphasis or option—Redesign Application
VI. Changes in academic
programs
generally ** not requiring approval or notification
A.
Creation or discontinuation of courses in a major or department
B.
Change in distribution of courses and credits (within policy guidelines)
C.
Creation of minors (inclusion in Program Inventory at request of
institution)
D.
Articulation agreements (except as documentation with an application)
E.
Growth or reduction of a program's budget
F.
Increase or decrease in number of faculty in program
G.
Planned expansion or contraction of enrollment in a program
H.
Expansion or reduction of facilities for a program.