Budget Sub Meet
and Confer Notes
October 1, 2002
Submitted by Gary A.
Hudson
IFO Representative
(Library and Unaffiliated)
Item 1: Discussion
Items
David Cowan announced
that the Parking Advisory Committee made a recommendation September
27th that the City of Mankato move up crossing signal lights presently
scheduled for 2004, 2005, and 2006. Especially
critical is one for the corner of Monks and Stadium Road due to the new
apartment buildings under construction south of the Kwik Stop. The
University only owns one of the four corners of that intersection. The
committee recommended that signal lights be installed at that
intersection during the summer of 2003. These
signal lights cost $135,000.00 per intersection.
Item 2: Proposed
Equipment Process
On behalf of the
Budget Work Group which developed the Equipment Allocation Process for
FY03 (and future fiscal years until amended), David Cowan explained the
document. (The agenda was distributed by e-mail which had links to this
and other documents. These notes will not summarize the document). Dean
Trauger needs a response from each bargaining unit by October 15th. Written responses are to be sent to rosemary.kinne@mnsu.edu .
The timeline which was distributed is already inaccurate and so
Rosemary will be sending out a revised timeline. Trauger wishes as much
input as possible to this proposed process so that the best equipment
possible may be obtained for MSU. He asked that we enhance the proposal
and add to it. The Equipment budget for
FY03 is $1,100,000.00. According to the
proposal 50%(or $550,000) will be distributed according to a formula to
the Divisions. This is the Divisional Core
Equipment budget. Each fiscal year this 50% sum can be available
immediately in July. The other 50% will
be reserved for Institutional Projects. By April 1st of each fiscal
year divisions will have the opportunity to submit a list of
institutional projects to the Budget Office. After
that date the Budget Work Group will review and recommend to Cabinet a
prioritized list within each of three project areas: (a) Capital
Assets, (b) High Technology, and (c) Ergonomics. Proposed
projects will be available on the web and their status will also be
available. The third
part of the proposal is that any additional funds beyond the initial
fiscal
year allocation for equipment (or equipment funds not expended during
the
current or previous fiscal year will be used for Institutional
Projects). A lengthy discussion followed.
Trauger explained that the Budget work Group representative from
Academic Affairs was John Winkworth.
Other members were Malcolm O'Sullivan, David Cowan, Mark Johnson,
Rosemary Kinne, and Pat Cramer from University Advancement. Another
question asked was whether Institutional Projects with matching funds
will be given priority. It was also
pointed out that the $550,000.00 Divisional (Core) Equipment Budget for
FY03 is less than the equipment amount for FY02 but is
a larger amount than in previous fiscal years.
Item 3:
FY02 Summaries
There were a few
questions and answers about these documents, which included (1) the
list of FY02 Year End Priority Equipment Purchases, (2) the FY02 Non
Salary Ending Balance and Carry Forward to FY03, (3) the FY02 Equipment
Ending
Balance and Carry Forward to FY03, and (4) the Summary of FY01-FY02
Unrestricted
Reserve. The document reported the Estimated FY02 Unrestricted Reserve
as
$4,765,963.00 (5.14 %, within the MnSCU guideline of 5% to 7%).
Item 4:
Budget Planning for FY02
The first document is
a FY04 Budget Assumptions Worksheet which Trauger
indicated we can continue filling out.
He indicated that our thoughts and input will result in the
best
possible assumptions. He said
we need to be in agreement on the FY04 Assumptions that are developed.
Item 5:
Summer Session Summaries
Due to the hour there
was little discussion of these documents, which (1) reported by college
and department and division, (2) reported the Summer 2003
Income Distribution, and (3) reported the FY2004 Summer Allocation.
Next meeting is
November 5th.
The meeting adjourned at 4:30 PM.